Shopify Xero integration
Stop rekeying orders into your accounts. We connect Shopify to Xero so orders, invoices, payments, payouts and GST flow through automatically, and reconcile cleanly at month end.
The manual accounting tax on every Shopify order
Xero runs the books for most Australian DTC brands. Shopify runs the storefront. Without a proper connection between them, someone pays the price in copy-paste, spreadsheets and reconciliation headaches.
Rekeying orders by hand
Every sale gets typed or CSV-imported into Xero. It is slow, error-prone and never quite keeps up with volume.
Payouts that never reconcile
Shopify Payments and Afterpay settle in lumps, net of fees. Matching those deposits to invoices by hand eats hours each week.
GST coded wrong
Mixed tax rates, GST-free items and international orders get mis-coded, so BAS time becomes a clean-up job.
No single source of truth
Refunds, discounts and gift cards drift between systems, and nobody trusts either number without checking both.
What syncs, which way
A typical one-way configuration. Two-way sync is available where it earns its keep.
| Data | Direction | Trigger | Frequency |
|---|---|---|---|
| Orders to invoices | Shopify to Xero | Order paid | Near real-time |
| Refunds to credit notes | Shopify to Xero | Refund created | Near real-time |
| Payouts to bank deposits | Shopify to Xero | Payout settled | Daily batch |
| Processing fees to expense | Shopify to Xero | Payout settled | Daily batch |
| Products and SKUs | Shopify to Xero | On change | Optional |
| Stock levels | Xero to Shopify | Inventory update | Optional / two-way |
What a proper Shopify + Xero integration covers
We scope the sync to your chart of accounts and tax settings, not a generic template. Here is what a typical build handles.
What syncs
- Orders as invoices or sales receipts
- Line items, discounts and shipping
- GST and tax rates per line
- Payments and refunds
- Payout deposits and processing fees
- Customers and contacts
- Products and SKUs (optional)
How it works
- One-way Shopify to Xero by default
- Triggered on order paid, fulfilled or refunded
- Near real-time via webhooks, or batched daily
- Shopify is the system of record for sales
- Mapped to your existing chart of accounts
- Handles multi-currency and rounding
Reliability
- Every sync logged with a full audit trail
- Automatic retries with backoff on API errors
- Idempotent writes, no duplicate invoices
- Alerts to Slack or email on failure
- Dead-letter queue for manual review
- Rate-limit aware to respect Xero API caps
How we build it
A staged approach so finance signs off before anything touches your live books.
Discovery
We map your Shopify setup, Xero chart of accounts, tax codes and how your bookkeeper wants sales to land.
Data-flow design
We agree exactly what syncs, which direction, on what trigger, and where Shopify or Xero is the source of truth.
Build
We build the integration, app, middleware or hosted connector, mapped to your accounts and GST rules.
UAT
We test against real orders in a sandbox: multi-currency, refunds, part-fulfilments and edge cases, signed off with your finance team.
Deploy
We go live with a backfill plan, monitoring switched on and a rollback path if anything looks off.
Monitor & support
We watch the logs, handle Xero and Shopify API changes, and fix failures before they reach your BAS.
What a Shopify + Xero integration costs
Typical AUD ranges, scoped after discovery. Where an off-the-shelf connector fits, we will tell you, it is often the cheaper answer.
Connector setup & configuration
Off-the-shelf app mapped to your accounts and tax codes.
Custom integration
Bespoke middleware for non-standard charts, volume or logic.
Support & monitoring
Logging, retries and API-change maintenance.
Shopify Xero integration FAQs
Related services
Scope a Shopify Xero integration
Tell us how your books are set up and where the manual work is. We will map a clean, reliable sync and hand you a scoped plan, pricing is typical and confirmed after discovery.
Book a scoping call
